Free Guide

FREE EVENT PLANNER GUIDE 2026

Taking a 1,000+ Attendee Event to Europe? Start With the Right Framework.

The 60-page Event Planner Guide gives you the criteria experienced organizers use to compare European destinations and venues, built on more than 700 international events.

  • Objective criteria for choosing a destination and a venue in Europe
  • Flight times from US cities, hotel capacity, funding and transfer data for Vienna
  • Checklists you can drop straight into your next RFP
  • 4.5/5 Google Rating
  • Trusted by 700+ leading global companies

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60-page PDF. Instant download, plus a copy by email.

IMEX AMERICA

At IMEX America this week? Come find us at Booth E2316.

October 13–15, Mandalay Bay, Las Vegas. Bring your event brief, we will bring the answers: destination comparison, venue capacities, dates and budgets.

View Booth E2316 on the floor plan

WHY TRUST US

Trusted by Organizers of
International Events

Based on real‑world experience delivering large‑scale international corporate events.

  • #1

Most Livable City in the World

Global Liveability Index

  • Top 3

International Meetings Destination

ICCA City Ranking, 20+ years
  • 700

International Events Delivered

at Austria Center Vienna
The ACV is one of the best conference venues in Europe: Very flexible spaces, highly professional teams and great location for our international Management conference. The LED Polystage in the lobby area is one of the highlights that wowed our guests!
Hanno Heintze
Hanno HeintzeSIXT
It’s always a pleasure to host an event at the ACV, because you can rely on the team and everything runs smoothly. The team is solution-oriented and quick to respond. Communication in the lead-up to the event also works very well. I’m already looking forward to the next event—hopefully in 2026—at the ACV.
Daniela Fischer
Daniela FischerPhotovoltaic Austria
Austria Center Vienna offers benefits like easily accessibility, Enough session room and big Keynote room, very qualified event management, AV team and Excellent catering by MOTTO catering.
Adela Jiroušová
Adela Jiroušovádirections for partners
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A LOOK INSIDE

What You'll Find in the Guide

  • The Expert Framework: five principles that separate outstanding international events from average ones
  • Venue selection criteria: flexibility, technology, team, catering, sustainability
  • Austria Center Vienna: floor plans, capacities for 1,000 to 22,000, technology, catering, services
  • How to compare European destinations objectively: connectivity, safety, infrastructure, support, funding
  • Vienna by the numbers: flight times, 450 hotels, airport transfer, Vienna Meeting Fund
  • Useful contacts: airline, rail, convention bureau, venue team
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Why Vienna

Why US Organizers Choose Vienna

  • Nonstop from the US: New York 9 h 30 min · Chicago 9 h 50 min · Washington, D.C. 9 h 45 min. 60+ airlines, 515 daily direct flights.
  • 16 minutes from the airport to downtown by City Airport Train, 30 minutes door to venue.
  • 450 hotels and 42,426 rooms, including 25 five-star properties.
  • EU and Schengen member, euro currency, English spoken everywhere, consistently ranked among Europe's safest cities.
  • Vienna Meeting Fund: up to EUR 60,000 for qualifying events, plus free services from the Vienna Convention Bureau.

The venue

Europe’s Largest Purpose-Built Conference Center

One venue, one team: event technology, catering and project management work as a single unit, so your team has one point of contact from first site visit to load-out.

22,000 Attendees under one roof, across all levels

21 halls, 134 meeting rooms and 5 exhibition halls

500 m² LED surfaces, including the award-winning polySTAGE

Ready to Plan Your Next European Event?

Get the framework, the data and the checklists 700+ international events were built on.

  • A clear expert framework for designing and evaluating international corporate events
  • Objective planning criteria and benchmarks drawn from large-scale, real-world event delivery
  • Practical insight into what works at scale, from attendee flow to technology and funding

Get the Free Guide

60-page PDF. Instant download, plus a copy by email.